Last updated: 22 August 2025
The Churches of Caldecote, Northill and Old Warden (CNOW) are committed to protecting your privacy and handling personal information with care. This policy explains what data we collect through this website, why we collect it, and how it is used. We follow UK GDPR and related laws to ensure transparency and pastoral sensitivity.
1 Who We Are
The data controller for this site is the Parish Office of the Churches of Caldecote, Northill and Old Warden. We are responsible for ensuring that any personal information collected here is handled in line with UK GDPR and other applicable data protection legislation. If you have any questions about data processing, you can contact us at admin@cnow.org.uk.
2 Data We Collect
We collect personal data only when you choose to provide it.
- Name and email address if you submit a contact form or sign up for updates
- Uploaded media, such as images, which may include embedded metadata
- Technical data, such as anonymised IP address, browser type, and device information, is collected by cookies and logs
We do not collect any sensitive personal data (for example, health, race, or political opinions) through this site.
3 Why We Collect It
We process personal information for the following purposes:
- To respond to contact enquiries and parish communications
- To improve website content, accessibility, and performance
- To fulfil legal and safeguarding obligations
Our lawful basis includes your consent, our legitimate interests in parish administration, and compliance with legal duties.
4 Site Analytics
We use an anonymised analytics plugin to count page views and visits, which helps us understand how the site is used and improve content and accessibility. The data is aggregated and does not identify individual visitors. No personal information is stored or shared.
5 Cookies
This site uses cookies to ensure basic functionality and to gather anonymous usage statistics.
- Essential cookies for site navigation and security
- Our analytics plugin uses anonymised analytics cookies
You can manage your cookie preferences via the banner provided or through your browser settings.
6 Comments and Media
If comments are enabled, we collect your name and email address for attribution and moderation purposes. Uploaded media may contain metadata such as location. Please be mindful when sharing images that include personal or sensitive details.
7 Embedded Content
Pages on this site may embed content from external sources, such as videos or maps. These external sites may collect data, use cookies, and track interactions. We recommend reviewing their privacy policies if you interact with embedded content.
8 Data Sharing and Retention
We do not sell or rent personal data. We share data only with trusted service providers—such as our hosting provider or email delivery service—who process information on our behalf. We retain form submissions for one year, comments indefinitely for moderation, and anonymised logs for 30 days.
9 Your Rights
Under UK GDPR, you have the following rights:
- Right of access to your personal data
- Right to correction of inaccurate data
- Right to erasure (‘right to be forgotten’)
- Right to restriction or objection to processing
- Right to data portability
- Right to withdraw consent at any time
To exercise these rights, please contact the Parish Office at admin@cnow.org.uk or by post to Parish Office, Caldecote, Northill and Old Warden, Bedfordshire.
10 Safeguarding and Pastoral Care
We are committed to creating a safe and welcoming online environment where everyone feels respected. If you have concerns about privacy or content on this site, please reach out to us. We aim to respond with care, clarity, and discretion.
